The 2022 Fellowship Is Now Live!

OPERATIONS & HR ASSOCIATE

START DATE: MAY 2 – 16, 2022

The Operations & HR Associate will serve as the key support member for office, operations, human resources, and general administrative logistics for the organization. Urban Adamah is an educational farm and community center in Berkeley, California that integrates the practices of Jewish tradition, mindfulness, sustainable agriculture, and social action to build loving, just, and sustainable communities. We provide training programs, educational workshops, and community celebrations for more than 15,000 visitors annually.

ABOUT THE ROLE

OFFICE MANAGEMENT:
The Operations & HR Associate is responsible for maintaining and managing all things related to the Urban Adamah office. This critical role provides support for staff and leads the way in creating a welcoming, functional workspace for all team members. Responsibilities include:

  • Manage organizational calendar
  • Greet visitors
  • Respond to and direct general inquiries
  • Maintain office organization (including conference room, kitchen, barn offices, and all other work spaces)
  • Maintain office supplies and equipment, including security system
  • Manage contracts with office vendors
  • Train staff on and maintain office safety information
  • Manage office budget
  • Maintain letterhead and document templates
  • Manage value added products sold by the organization
  • Maintain lost and found

IT MANAGEMENT:
The Operations & HR Associate will act as the primary point person for all IT related matters and IT troubleshooting. Responsibilities include:

  • Maintain computer and other office equipment
  • Set up computer equipment for new staff members
  • Coordinate between staff and technology consultants

OPERATIONS & HR:
The Operations & HR Associate will play a key role in supporting the Senior Director of People & Operations. Responsibilities will include:

  • Maintain contractor templates
  • Support with staff-wide surveys
  • Support with strategic planning process
  • Support with benefits administration
  • Manage staff work anniversary and birthday recognition
  • Support with onboarding and off-boarding
  • Manage annual staff retreat logistics
  • Support annual performance review process
  • Support recruitment and hiring
  • With direction from Senior Director, People & Operations, draft copy for updates to policies and procedures

GENERAL ADMINISTRATIVE SUPPORT:
The Operations & HR Associate will provide ongoing support to the Leadership Team and program Directors. Responsibilities will include:

  • Provide administrative support to the Leadership Team
  • Assist with scheduling for Leadership Team and as needed by other staff
  • Support administrative needs of Leadership Team and Directors

ABOUT YOU

You are passionate about Urban Adamah’s mission and have the background and experience to support your team’s work with administrative excellence. You are able to see the big picture of how administrative support responsibilities fit within the larger vision of an organization. You possess a love of getting down the details, creating new organizational systems, and coming up with self-guided solutions to problems.

We are open to applicants with varying levels and types of experience, provided that the applicant displays the skills required to successfully execute the job described above. You might be a good fit if you possess / demonstrate:

ADMINISTRATIVE & ORGANIZATIONAL EXCELLENCE:

  • Self-starter – you thrive in environments where you get to hold the operationalization of your assigned workload
  • Excellence in organization – you are highly organized, able to track and execute on multiple projects and tasks simultaneously, and are detail oriented
  • Prioritizing – you are comfortable maintaining multiple channels of communication (text, email, phone, Slack) and independently managing your workflow to keep projects on track
  • Tech-savvy – you are very comfortable with Google Suite, Microsoft Office Suite, Slack, and database systems like Salesforce and Ontraport(additional tech savvy is a bonus)

SELF AWARENESS & PARTNERSHIP:

  • Ownership – you take broad responsibility for your work and approach tasks and priorities with a critical mindset
  • Openness – you are constantly seeking, incorporating, and sharing new information and feedback
  • Balanced – you demonstrate a good balance of self-confidence and humility, able to name and make the most of your strengths, and welcome feedback that will lead you to grow and develop as a professional
  • Commitment to diversity, equity and inclusion – you value the diversity of insight, perspective, and experience brought by people from diverse backgrounds. You are committed to reflecting on and addressing inequities stemming from privilege and oppression in your community

COMMUNICATION, COLLABORATION & CUSTOMER SERVICE:

  • Possess strong interpersonal skills – you communicate and collaborate well with a range of colleagues and other stakeholders
  • Collaborative –you enjoy learning from and with talented colleagues, and are excited to be part of the success of the whole organization
  • Customer service oriented – you appreciate the powerful impact of providing prompt response time to support inquiries, meeting people’s needs proactively, and treating staff and other community members with respect and care

STRATEGY & PROBLEM SOLVING:

  • Adept with planning – you think ahead, can plan for projects or tasks several months in advance
  • Problem solver – you enjoy problem solving, seeing it as an opportunity to connect with and support others and the organization
  • Analytical – you are a critical thinker with a high level of analytical/interpretive thinking and problem-solving skills

EXPERIENCES THAT COULD LEAD TO YOUR SUCCESS:

  • 2+ years of relevant experience in either for or nonprofit environments
  • Demonstrated experience with creating and using well-functioning organizational systems

PHYSICAL DEMANDS:
The physical demands listed below are representative of those that must be met by an employee in this position. Some accommodations may be made to enable people with disabilities:

  • Typing, writing, reading, hearing, and speaking
  • Standing and walking for several hours, as well as sitting, squatting, crawling, climbing, and lifting up to 40 lbs

ADDITIONAL DETAILS

COMPENSATION & BENEFITS:
This is a full-time benefited, and exempt position that includes healthcare, holidays, and paid time off. The salary range for this position is $53,000 – $57,000 per year. Comprehensive benefits include:

  • 100% coverage for self and 50% coverage of dependents in a Silver tier Kaiser Permanente plan or its equivalent in our carrier’s options
  • 80% coverage of dental insurance for self
  • Paid vacation days beginning at 15 days – 20 days in second year – incremental increase to 25 days
  • 5 paid sick days per year
  • Up to 20 paid holidays (a mix of both national and Jewish holidays)
  • Tax-free retirement account after 2 years
  • A pre-tax FSA for medical, dependent care, and transit
  • Paid and unpaid parental, medical, and bereavement leave (following 1 year of employment)
  • Paid jury duty leave
  • Unpaid time off

SCHEDULE:
This is a full-time, 40 hour per week position. General hours of employment are 9:00 AM – 5:00 PM, Monday – Friday. The Operations & HR Associate may occasionally be asked to work on an evening or weekend, for which correlating time off will be given.

SUPERVISION:
This position is supervised by the Senior Director of People & Operations, Kat Morgan.

APPLICATION DETAILS

We deeply value the diversity of insight, perspective, and experience brought by people from diverse backgrounds. This includes Black, Indigenous, Latino, and Asian people, LGBTQ, and gender non-conforming people, and people with disabilities, Black Jews, Jews of Color, Sephardi and Mizrachi Jews. We also welcome applications from people of diverse religious, spiritual, and cultural backgrounds. We affirmatively seek to advance the principles of equal employment opportunity.

APPLICATION SUBMISSION INCLUDES…

Cover letter, resume with three references, at least two of which should be professional, and responses to the following questions. Please feel free to use bullet points in your answers, if preferred (max 200 words per question).

  1. Please share how you personally relate to Urban Adamah’s mission.
  2. Share an example of how your organizational and/or administrative skills have led to successful outcomes in your current or previous role?
  3. How has your personal background and lived experience prepared you to contribute to Urban Adamah’s commitment to cultural responsiveness, and diversity, equity, and inclusion?

Applications will be received and reviewed until Sunday, March 27, 2022. After this time, we may continue to review applications on a rolling basis, however, encourage candidates to apply before the deadline and/or as soon as possible. If you have any questions about the application or the position, please contact the Senior Director of People & Operations, Kat Morgan.